2006 BY-LAWS
(Amended
April 13, 2004)
CHESTERFIELD
QUARTERBACK LEAGUE
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Name - Organization |
League games schedule |
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Purpose |
Protests, complaints, disciplinary action, suspension appeals, and penalties |
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Definitions |
Insurance |
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Officers and secretary-treasurer |
Playing rules |
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Board of coaches |
Officials |
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Duties of officers and secretary-treasurer |
Chesterfield Quarterback League Variations |
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Executive Committee |
Playing Field |
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New Associations |
Conduct (adult team personal) |
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Coaching requirements |
Voting |
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Player Eligibility for certification |
Cheerleaders |
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Registration |
Effective Date |
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Practice and Exhibition Games |
Equipment Flag Football Chesterfield County School Feeder Chart Team Colors |
ARTICLE I - NAME - ORGANIZANON
1.1 The name of the Association shall be
"The Chesterfield Quarterback League": hereafter, this shall be
referred to as "The League."
2.1 The League is the basic unit or
organization and is the highest authority. Unless approved by the Board of Coaches, personnel serve on a
non-compensated basis.
3.1 The League shall consist of the
several Athletic Associations representing the various Elementary School
Districts of Chesterfield County. Suspend this requirement only with regard to
Powhatan Youth Association.(Amended 1984)
4.1 The
League shall be composed of two or more geographic divisions.
5.1 Football, as sponsored by the League,
is played in three classifications known as Minor, Junior, and Senior Division.
6.1 All Associations of the Chesterfield Quarterback League
shall field at least one team in all Divisions of the League: however, any
additional entries must be one in each Division.
7.1 The Bylaws of all Associations shall
be consistent with the Rules, Regulations and Policies of the League, and a
copy of current Bylaws shall be on file with the League. (Added 1987)
1.1 To draw Athletic Associations from the
several sections of Chesterfield County into closer fellowship through the
participation in a County-wide
football Program. Suspend this requirement only with regard to Powhatan Youth Association. (Amended
1984)
2.1 To promote an organized Youth
Football Program on a basis where good and fair play will be practiced by all
participants at all time.
3.1 To teach youngsters, through playing
experience, the fundamentals of football teamwork, leadership and sportsmanship.
4.1 To
take into consideration the health, welfare and ability of each individual
participant.
5.1 To see that every team member up to a
minimum of 25 will participate if uninjured in each game during the regular
season
The following definitions shall apply in the
interpretation and the application of these Bylaws
1.1 Deputy
Commissioner - shall mean the Deputy Commissioner of the League.
2.1 Assist
Division Commissioners - shall mean the Assistants to the two Division
Commissioners.
3.1 Association - shall mean the Athletic
Associations that make up the League. It shall also include- the organizations
of Bellwood and Harrowgate.
4.1 Board
- shall mean the Board of Coaches.
5.1 Commissioner
- shall mean the Commissioner of the Chesterfield
Quarterback League.
6.1 Committee - shall mean the Executive
Committee composed of the Commissioner, the Deputy Commissioner, the Division
Commissioners, and the Assistance Division Commissioners. (Amended 1980)
7.1 Division Commissioner - shall mean the
Commissioner of each of the several geographical divisions that make up the
League.
8.1 The League - shall mean the
Chesterfield Quarterback League, a unit encompassing the several Athletic
Associations sponsoring Youth League football in Chesterfield County. Suspend
this requirement only with regard to Powhatan Youth Association. (Added 1983, Amended 1991)
9.1 League
Officer - see Committee
10.1 Player
- any eligible Chesterfield or Powhatan County resident (Added 1983, Amended 1991)
11.1 Secretary-Treasurer - shall mean the
Secretary of the League. The Secretary-Treasurer is not an officer of the
League
12.1 Team
- shall mean Minor, Junior, and Senior teams.
13.1 Voting
Representative - shall mean a member of the Board.
ARTICLE IV - OFFICERS AND
SECRETARY-TREASURER
1.1 The Officers of the League shall be
elected in the December meeting of each year, (Added 1986, Amended 1994)
2.1 The Officers of the League shall be
the Commissioner, the Deputy Commissioner, the Division Commissioners and the
Assistant Division Commissioners. (Amended
1980)
3.1 The Secretary-Treasurer shall be
elected by the Board at the time the League Officers are elected. (Amended 1991)
1.1 The Board of Coaches shall consist of
one representative from each Association fielding a team in the League. The
representative shall be actively engaged in coaching football in the League.
Each Association shall submit to the League's Secretary-Treasurer a list of its
active coaches. Anyone on that list may represent his Association in all League
business to include financial matters. (Amended
1990)
1.1a Roll
call vote on all important issues and published in minutes. (Added 1990)
2.1 Each Association shall have one vote,
provided they are in good standing with the League as per Article XXI, Section
3.1, 3.1a and 3.1b.
ARTICLE VI - DUTIES OF
OFFICERS AND SECRETARY-TREASURER
1.1 COMMISSIONER-- It shall be the duty of
the Commissioner to preside at all League meetings. The Commissioner is the Chief Executive
Officer of the League and is responsible for direct administration of all
affairs of the League.
1.2 The Commissioner shall have the
authority to discipline- any player, League Official, coach, or Association for
infraction of League Rules, or for any action that is deemed detrimental to the
League.
1.3 The Commissioner shall perform any
other necessary functions as prescribed by the Bylaws to conduct the affairs of
the League.
1.4 The Commissioner shall present a
detailed financial report to the Board and the Association Presidents at the
December meeting.
1.5 The Commissioner shall appoint all
committees necessary for the effective operation of the League.
1.6 The
Commissioner shall assign practice fields on an equal basis prior to the first
day of contact.
1.7 The Commissioner must reside in
Chesterfield County or Powhatan County. (Added
1980, Amended 1990)
2.1 DEPUTY COMMISSIONER. It shall be the
duty of the Deputy Commissioner to assist the Commissioner in conducting the
affairs of the League. (Added 1980,
Amended 1990)
2.2 The
Deputy Commissioner shall:
2.2a Assist the Commissioner as directed.
2.2b Perform
the duties delegated by the Commissioner.
2.2c Serve
as coordinator of any committee(s) so designated by the Commissioner.
2.2d Conduct
the League's affairs in the absence of the Commissioner.
2.2e Serve as liaison between the
Commissioner and the two Division Commissioners. (Added 1980, Amended 1986)
2.2f Reside in Chesterfield County or
Powhatan County.
2.2g The
Deputy Commissioner will be the Commissioner of flag football.
3.1 DIVISION COMMISSIONERS: It shall be
the duty of the Division
Commissioners to enforce all CQL Rules-and otherwise govern their respective Division.
3.2 The
Division Commissioners shall be assisted by the Assistant Division
Commissioners.
3.3
The
Division Commissioners shall:
3.3a Assist the Commissioner as
directed.
3.3b Perform the duties delegated
to them by the Commissioner.
3.3c Serve as coordinator of any
committee(s) so designated by the Commissioner.
3.4 Problems not resolved by the Division
Commissioner shall be transferred to the Commissioner for settlement
3.5 The
Division Commissioners must reside in Chesterfield County or Powhatan County.
3.6 Schedule
Assistant Division Commissioners for game day coverage. (Added 1997)
4.1 ASSISTANT DIVISION COMMISSIONERS: It
shall be the duty of the Assistant Division Commissioners to assist the
Division Commissioner in their respective divisions.
4.2 The Assistant Division Commissioners
shall serve as liaison between the Division Commissioner and the several teams
directly assigned by the Division Commissioner.
4.3 Problems not resolved by the Assistant
Division Commissioners shall be transferred to the proper Division Commissioner
for handling.
4.4 The Assistant Division Commissioners shall
serve and assist as directed by the Commissioner or their respective Division
Commissioner.
4.5 The
Assistant Division Commissioner cannot be the Voting Representative for his
Association.
4.6 The
Assistant Division Commissioners must reside in Chesterfield or
4.7 Any person running for any position of
the Executive Committee must be a Voting Representative for no less than two
years or an active CQL coach for no less than four years. (Added 2000)
CHAIN OF COMMAND
COMMISSIONER
DEPUTY
COMMSSIONER
NORTHERN
DIVISION COMMISSIONER SOUTHERN
DIVISION COMMISSIONER
ASSISTANT COMMISIONER ASSISTANT
COMMISSIONER
VOTING REPRESENTATIVE VOTING
REPRESENTATIVE
5.1 If
you have a problem or complaint take it through the following channels:
5.1a Voting
Representative
5.1b Assistant Commissioner
If there is an emergency, take it to the
Division Commissioner.
6.1 SECRETARY-TREASURER:--
It shall be the duty of the Secretary-Treasurer of the League to:
6.1a Keep
in full the minutes of all meetings of the League;
6.1b Prepare and send notices of all meetings
of the League to Voting Representatives and Association Presidents.
6.1c Prepare and send football game results
and Division standings to the Voting Representative during the football season;
(Amended 1992)
6.1d Maintain appropriate files on all permanent and legal papers
of the League.
6.1e Keep
an accurate roster of the Associations’ football teams.
6.1f Deposit all funds of the League in a
demand or Savings Account as directed by the Executive Committee.
6.1g Keep proper account of all funds received
and disbursed by the League.
6.1h Maintain
and reconcile these accounts.
6.1i Provide
financial statements to the Board at each regular scheduled meeting.
6.1j Make all books and financial records
available to an audit committee at the appropriate time, and assist the
Committee in any way requested.
6.1k See that all bills approved by the
Commissioner are paid in a timely manner. All obligations will be paid by
check, not as cash.
6.1l Prepare a financial statement for the
Board and Association Presidents for the December meeting.
6.1m Make other necessary written
correspondence as directed by the Commissioner, Executive Committee or the
Board;
6.1n Perform such other duties relative to
the office as may be authorized by the Commissioner or the Executive Committee.
6.1o Keep on file a detailed map outlining
the area each Association serves, and to be updated anytime there is a change
in boundaries.
ARTICLE VII - EXECUTIVE
COMMITTEE
1.1 There shall be an Executive Committee
Consisting of the Commissioner, the Deputy Commissioner, the Division Commissioners
and the Assistant Division Commissioners. (Amended
1980)
2.1 The
Committee shall meet at the discretion of the Commissioner.
3.1 The Committee shall establish an
annual playing fee for each Association in the League. The fee is due and payable
to the League's Secretary-Treasurer on or before the dates established by the
Commissioner.
4.1 The
Committee shall rule on all protest and disputes.
5.1 If a member of the Executive Committee
other than the Commissioner leaves office for any reason, the Commissioner
shall have the power to appoint an
interim replacement pending open nominations and approval of a permanent
replacement by the Board of Coaches at the next scheduled meeting. (Amended 1993)
6.1 No member of the Executive Committee
shall miss two regular meetings, not more than three regular meetings in a
twelve-month period - Excessive absences will be reviewed by the Commissioner
and reported to the Board (Added 1988).
7.1 Executive Committee member
non-attendance for special meetings shall be reviewed by the Commissioner, and
if necessary, reported to the Board. (Added 1998)
8.1 The order of succession shall be
Commissioner, Deputy Commissioner, Northern Division Commissioner (Odd Years),
Southern Division Commissioner (Even Years)
ARTICLE VIII - NEW
ASSOCIATIONS
1.1 An Association applying for
acceptance into the League shall prepare and submit to the League a map
outlining the area in which their Association serves. The Bylaws of the
Association applying for acceptance into the League shall be consistent with
the Rules, Regulations and Policies of the League. This application must be received by April 1
of the year the Association wishes
to start playing in the League, and voted on in the April meeting of the
League. (Effective 1988, Added 1987)
ARTICLE
IX - COACHNG REQUIREMENTS
1.1 Head
Coaches must be at least twenty-one (21) years of age.
2.1 All Coaches must reside in
Chesterfield County or Powhatan County with the following exceptions:
2.1a Any active coach that moves out of
Chesterfield County or Powhatan County may remain a coach only with the
Association he has been coaching for.
3.1 Commissioner, Deputy Commissioner,
Northern Division Commissioner, and the Southern Division Commissioner may
serve as coaches while holding their respective positions as League
Officer. The Northern and Southern
Division Commissioners or their appointee shall be the head coach of the Super
Seniors. (Amended 2001)
3.1a Upon request of an opposing coach or Voting
Representative the Commissioner or Deputy shall waive their right to any decision making matters where there is a direct
conflict of interest (Amended 1993)
4.1 Assistant
Division Commissioners may serve as
a coach.
5.1 In addition to a team's coaches, a water person and first aid person are
allowed in the coaches box during a game, but may not be dressed the same as
the Coaches (Amended 1986)
6.1 Coaches
in the coaches box shall be identified by either caps, shirts or jackets.
7.1 A coach charged with a misconduct
penalty will be assessed a fifteen yard penalty and may be ejected from the
game. If a coach receives a second
misconduct penalty, the coach will receive another fifteen yard penalty and
will be ejected from the game. Failure
to leave the coaches box within three minutes following the game will result in
his team forfeiting the game. The coach
may take a seat in the stands, keeping in mind ARTICLE XX, 2.1 and 5.1, or
leave the premises. Fifteen yard penalty
for a coach being on the field does not necessarily constitute misconduct. (Amended 1988) (Amended 1998)
8.1 Any coach on the Association’s Coaches
Roster will be allowed to be in the coaches box during any regular season
game. To be allowed in the coaches box
during post-season play, the coach must
have been on the Association's roster and active during the regular season.
9.1 Any coach having coached for at least
one full year and remaining active may have their own children play for that
Association regardless of location, or relocation within Chesterfield County or
Powhatan County. If the parent leaves
active coaching while the child has any eligibility left (years), that child
must return to the proper Association the next year. Exception: 13 year old
Senior. The player will carry the OPC
designation and will count towards the maximum of four (4) OPC’s (Article X
1.1d). Coaching can not be used to break
a Player Waiver. (Amended 4-13-2004) (Added 1985)
10.1 Each team in every Association shall be
represented at the annual CQL Coaches Clinic, if held. It is recommended that all coaches
attend, if possible. (Added 1984)
11.1 All coaches must be listed as eligible
to participate in Chesterfield County Parks and Recreation Department
co-sponsored youth activities (Background Check) before the first game.
(Amended 4-13-2004)
ARTICLE X - PLAYER ELIGIBILITY
FOR CERTIFICATION (Amended 1993)
1.1 In order to be certified on a team roster
a player must qualify as an eligible participant under the following
requirements:
1.1a All players must play with the
Association representing the Elementary School District where the player lives
and would normally attend, if in the first grade. All players must attend Chesterfield/Powhatan
County schools, private schools or recognized home schools. (Amended 1997) The intent is to keep
children in a geographical area and create a parody among Associations. The following exceptions apply:
1.1b Each Association is allowed 24 Open Players (8/level). In
subsequent seasons, the Open Players
must play with the Association that recruited them and will count in the total
number of Open Players. If returning
players would create an overbalance of Open Players on a squad, that would be
permissible, but you would not be, allowed to add any new Open Players to that
squad, and any players creating the overbalance would count into the total of
24 Open Players per Association.
However, the players must come
from an Open Player area within the associated middle school boundaries, with
the following exceptions:
1.1b1 Gordon and Midlothian have Open Players
rights to Crestwood.
1.1b2 Matoaca and Ettrick have Open Players
rights to Ecoff.
To cover an overflow of
Open Players there will be an Open Player Waiver rule. When the Open Player Waiver Rule is
exercised, the final results will be determined by the Northern Division
Commissioner (if in the South) and the Southern Division Commissioner (if in
the North). If there is an overflow of
15% or more, it needs to be brought before a committee made up of two Voting
Representatives from the North and two Voting Representatives from the South
and the appropriate Division Commissioner.
The end results will be brought before the Board of Coaches by one of
the Voting Representatives of the committee. (Amended 1996, Amended 2000)
1.1c Player Waiver: Must sign up at Home Association and remain
with Home Association until both Voting Representative have signed the
waiver. Failure to do this falls under
ARTICLE XIV, 5.1. A Player Waiver can be
used one time during the player’s six years of eligibility. Needs to be approved by both Voting
Representatives and by the Commissioner.
Once waived, the player will remain with the Association waived to and
will count as an Open Player for the remainder of the player’s
eligibility. (Amended 2000) A player
waiver must be issued between June 1st and prior to 12:01 AM,
October 1st. Weigh in rules
per Article X (3.1) shall apply. (Amended November 3, 2002)
1.1c1 All Player Waiver Forms must be typed and
signed. After the Commissioner approves
and signs the waiver, a copy will be given to the players “New”
Association. It will be the Associations
responsibility to provide a copy every year at weigh-in. (Added 4-13-2004)
1.1d A
maximum of four (4) Open Players per level will not be counted as an Open
Player and will not effect the 8 Open Players/level with a maximum of 24 Open Players/Association
is the parent actively participates and is certified to coach. The 4 OPC will remain with that Association
and retain the OPC designation for the remainder of player eligibility as long
as the parent continues to coach.
1.1d1 The Open Players who are covered under the
coaching rule must be designated as "OPC", and all Open Players as "Op" on the
CQL and game rosters.
1.1e No child of eligible age in Chesterfield
or Powhatan Count within the boundaries of the CQL will be denied the opportunity
to play Association football.
1.1f If an Association fails to field a team
in each Division, rosters with the names of registered players will be given to
the Commissioner and he will ensure that these Players are placed on teams in
neighboring associations in an equitable manner.
1.1g When a boundary change occurs and no
new school is involved, there will be a one
year grace period allowed for those youths involved. The second year all youths involved would go to the new
Association except those youth that would be 13 that second year. (Amended I992)
1.1h Player Loans: Each Association is allowed Player
Loans. A player may be loaned for one
(1) year only then the player must return to their Home Association. Coaching status of a parent will not override
the requirement to return to the Home Association (ARTICLE IX 9.1 will not
apply to this player). The player may
ask for a Player Waiver (ARTICLE X 1.1c).
All Player Loans will count as OP’s for the team they are on. (ARTICLE X
1.1b). All Player Loans must be approved
by the Executive Committee. A player who
has received a Player Waiver cannot be loaned.
(Amended 4-13-2004)
1.1h1 All
players must reside in Chesterfield or Powhatan Counties.
1.1h2 Any Player moving after the second week of
practice and remaining in Chesterfield County or Powhatan County has the option
of playing with the Association representing his new Elementary School District
or completing the season with the Association representing his former
Elementary School District.
1.1h3 Any 13 year old player that is redistricted
or moved and remains in Chesterfield County or Powhatan County, may choose to
play for the Association he previously played for, or for his new Association. He must have been a member of the Senior team the previous year.
1.1h4 Player must be on an Official C.Q.L. team
roster three games prior to-first play off game to be eligible in any playoff
games. (Added 1994)
2.1 At
Weigh-In
2.1a Present player’s contract (Permission
Slip) filled out complete and signed by parent(s) or legal guardian(s). Writing must be legible. (Amended 4-13-2004)
2.1b The player must present a Birth Certificate or legal record of birth at their initial weigh-in when changing Associations or if they did not play the preceding season
2.1c A
player shall not be cut from or prevented from being a member of an
Association's team as long as the player abides by the disciplinary rules and
regulations established by either the team or the Association with which the
player is playing. (Amended 1987)
2.1d The
weigh-in must be administered by the Division Commissioner and the ADC for the
teams directly assigned to him/her. (Amended
1997)
2.1e The
Commissioner shall determine the place(s) and date s) of the weigh-in. The
official weigh-in shall take place at each Association's practice site on a
date to be determined by the Commissioner.
The weigh-in shall be completed by the Wednesday preceding the first
scheduled regular season game. A minimum
of 48 hours notification will be given by the Commissioner. (Amended 1987, Added 1986)
2.1f A make-up weigh-in will be
at a time and place determined by the Commissioner and conducted the Wednesday
following the date of the first regular season game. (Amended 1983)
3.1 Official
Weight: The player will be weighed
wearing at the least, a pair of shorts.
Weight will be determined with the player standing stationary on the
scale. A player will be weighed only one
(1) time per season (unless challenged ARTICLE X 3.1a). If over Division Weight the player will be
“STRIPED” and will remain striped for the season. (Amended 4-13-2004)
3.1a A players weight can be challenged (one (1) time per season) up to 12:01 a.m. October 1. Challenged players name, jersey #, team and a check in the amount of $25.00 per player must be submitted in writing be Association Voting Representative to the Commissioner, Deputy Commissioner, Northern Division Commissioner or Southern Division Commissioner prior to 12:01 a.m. October 1. The challenged players Voting Representative will be given a minimum of 48 hours notice from the Northern/Southern Division Commissioner as to when and where the player will be weighed. The player will be allowed five (5) pounds over the established Division Weight. If the player exceed this weight he will be “STRIPED” for the remainder of the season and his Association will pay the League $25.00. At the challenge weigh-in only the player, his parent(s), Head coach Voting Rep and challenging Voting Rep plus Norhtern/Southern Division Commissioner will be allowed at that site. (Amended 4-13-2004)